How Safe Is Your Evernote Data From Falling Into The Wrong Hands?

If you are like most of the people who read this blog, Evernote is a key component of your productivity system. You probably use it to store and access all of your important files on multiple computers as well as your phone and tablet.

If you are not an Evernote user this article will help you learn why you should be.

Many of us use it to store our credit card statements, passwords, family medical records, Social Security numbers, and even pictures of our passports.

With all of your important stuff stored in one place, you might have wondered if all of your data is safe and secure.

Is Evernote Really A Bug-Ridden Elephant?

5 Problems You Can Solve With Evernote And How To Solve ThemI might be living under a rock, but I never worried about my Evernote data until I read Jason Kincaid’s recent post about his experience using Evernote to record some music. His post, Evernote, The Bug-Ridden Elephant, got the attention of thousands of Evernote users, including Evernote CEO Phil Libin. In his post, Kincaid pointed out that not only does Evernote have bugs that prevent audio files from being stored and synced properly, but that is has a more serious data security issue.

Is My Evernote Data Safe and Secure?

Jason’s article made me think about the safety and security of my Evernote data. I have Evernote installed on my desktop, laptop, iphone, and my ipad.  Evernote provides easy access to all of my data on these devices, but what would happen if one of these devices were lost or stolen?

Here’s an excerpt Evernote’s official statement regarding security:

“Evernote is committed to protecting the security of your information and takes reasonable precautions to protect it. However, Internet data transmissions, whether wired or wireless, cannot be guaranteed to be 100% secure and as a result we cannot ensure the security of information you transmit to us; accordingly, you acknowledge that you do so at your own risk.”

The bottom line is that you are responsible for the safety and security of your data and your data is only as safe as you make it.

With that in mind here are 5 ways to make you Evernote data more secure:

  1. Always Sign Out - If someone steals your computer, don’t make it easier on them by just letting them into your Evernote account with no effort at all.

  2. Create A Strong Password - A strong password is one that uses a combination of upper and lowercase letters, numbers and symbols and does not contain an English word. It is also long, more than 12 characters at least. Make sure that you change this password every 90 days or less.

  3. Encrypt Sensitive Data - Your Evernote account has a very simple feature that will you to encrypt your data. Just open the note that you wish to encrypt, select the text you wish to encrypt, right click on it and follow the directions to complete the encryption.

  4. Monitor Authorized Applications - Evernote allows you to connect your account. You should monitor your account on a regular basis too make sure that these applications are doing.

  5. Verify Connected Services - If you connect your social network accounts such as Facebook , Google+ and Twitter , you should verify these accounts on a regular basis to ensure that everything is working properly.

  6. Backup Your Data - The only way you can ever be absolutely beyond-a-doubt certain that your Evernote notebooks are really safe is if you back them up yourself. I am not an expert on Evernote backups so you might want too read more on how to backup your Evernote data at Lifehacker

Evernote is awesome tool that most of us can’t live without. By remembering to create a strong password, always sign out of your account, monitoring your account frequently, and backing up your data you can be assured your important data is as safe as it possibly can be.

Question: How do you protect the security of your Evernote Data? Comment here.

If you are just getting started with Evernote, I suggest that you buy Brett Kelly’s remarkably practical e-book, Evernote Essentials, Second Edition . It is worth setting aside a couple hours to work through this brief, 95-page book. It will save you DAYS of learning Evernote on your own.

 

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  • http://www.mondayisgood.com/ Tom Dixon

    I really hadn’t thought much about Evernote security, but sounds like I should. These are great suggestions, I didn’t realize how easy encryption is within a note!

    • sespring

      Tom, it doesn’t seem like this is a huge problem, but we should all be concerned about all of our online data. There are some simple steps that we should take to improve the security of our Evernote files. Thanks for your comment.

  • kentsanders

    Steve, this is a very good post. Most people who use Evernote (myself included) don’t think as much about security as we ought. But this has been a good reminder to revisit this issue. Have you set up 2-step verification on your Evernote account? Just wondering if anyone who has, feels like it’s a hassle that is worth the extra protection.

  • http://danblackonleadership.com/ Dan Black

    Great thoughts Steve! I think we have to be careful about security but not allow it to determine the apps or produces we use. I love your 6 tips, I make it a point to frequently change my password.

    • sespring

      Thanks Dan! That is a great way to ensure the security of our data.