We hear a lot about productivity tools these days. It’s easy to be overwhelmed by all of the software, gadgets and strategies that can help us save time and produce better results. However, there is one item that has become an indispensable tool in my daily life: Evernote.
Evernote is a “digital brain” that stores almost any kind of information. It’s a centralized hub for notes, PDF files, lists, ideas, documents, and virtually anything else. Evernote is available for nearly every platform and mobile device, and is free to use. (You can upgrade to more storage for $5/month.)
Here are ten ways that Evernote can help you clear the clutter, save time and simplify your life.
- Get rid of paper by scanning documents. Think of all the paper items in your home or office: old documents, receipts, recipes, insurance policies, college notes, articles, and a thousand other things. There are very few pieces of information that require physical paper. I use a Fujitsu ScanSnap S1310 to scan items directly into Evernote.
- Forward emails to your Evernote email address. Evernote assigns an email address that is linked with your account. You can forward important emails into specific Evernote folders by putting “@foldername” in the subject line. It feels great to have an empty inbox!
- Consolidate different types of information. Store everything related to a particular subject or folder in one location, including emails, notes, documents, scanned items, photos, and articles from the internet (using the Web Clipper browser add-on).
- Never lose a great idea again. The Evernote mobile app is a great tool for capturing ideas on the fly. You can type, use speech-to-text if your phone supports it, take photographs or make audio recordings. This is a wonderful tool for artists, creative, and anyone who produces any type of content.
- Keep records of everything. Need to remember the model number of an appliance, the serial number for software, or the width of the blinds you need for the living room? No problem—just put it in Evernote for future reference.
- Keep lists of important items. Keep birthday and Christmas gift ideas, home repair needs, task lists and any other random information close at hand.
- Take notes in meetings. When I’m in a meeting, I use the Evernote app on my iPad and a wireless Mac keyboard to take notes. Everything is saved for future reference.
- Utilitze the mobile app. I use the Evernote app on my phone more than the desktop version. The developers have done a marvelous job making the mobile version powerful and intuitive.
- Share folders with others. You can multiply your collaborative efforts by sharing your folders. I have used this feature with students, colleagues and ministry partners.
- Find everything with the powerful search features. Evernote scans the contents of PDF’s and documents when you search. It even recognizes handwriting in PDF’s and text within photographs. (If it can recognize my poor handwriting, it can recognize anyone’s!)
If you’re not using Evernote, give it a shot. You’ll quickly find that it’s a powerful resource simplifying your life and increasing your productivity.
Another great Evernote resource is: Evernote Essentials: The Definitive Getting Started Guide for Evernote which comes
with a 30-day 100% money back guarantee.
This is a guest post by Kent Sanders. Kent is a professor who teaches worship, arts and guitar at St. Louis Christian College. You can connect with him on Twitter or at his blog, ArtistsSuitcase.com.